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 Data protection information

Data protection information


 
 
The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. We process personal data gathered when visiting our websites in compliance with applicable data protection legislation. We neither publish your data nor transmit them to third parties on an unauthorized basis. In the following section, we explain which data we record when you visit one of our websites, and exactly how they are utilized:

A. General information

1. Scope of data processing

As a matter of principle, we gather and utilize users' personal data only to the extent required to ensure the functioning of our website and of our contents and services. The gathering and utilization of our users' personal data normally occurs after users have granted their consent. An exception occurs where data processing is legally permitted.

2. Legal basis of data processing

To the extent that permission of the affected individual is obtained for the processing of personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
 
In the processing of personal data to fulfil a contract whose contractual party is the individual affected, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required to implement pre-contractual measures.
 
If processing is required to safeguard the justified interest of the MPG or a third party and the interests, basic rights and basic freedoms of the affected individual do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR serves as the basis for such processing.

3. Data deletion and storage duration

The affected individual's personal data are deleted or blocked as soon as the purpose of the storage ceases to apply. Storage can also occur if provided for by European or national legislators in EU regulations, acts or other legislation to which the MPG is subject. A blocking or deletion of data then occurs only if a storage period prescribed by one of the aforementioned norms expires, unless a necessity exists in relation to the further storage of the data for the arrangement of a contract or the fulfilment of a contract.

4. Contact details of the individuals responsible

The entity responsible in the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstraße 8
80539 München
Telefon: +49 (89) 2108-0
Contact form: www.mpg.de/kontakt/anfragen
Internet: www.mpg.de

5. Data Protection Manager's contact details

The Data Protection Manager at the entity responsible is
Heidi Schuster
Hofgartenstraße 8
D-80539 München
Telefon: +49 (89) 2108-1554
datenschutz@mpg.de

 

B. Provision of the website and creation of log files

Each time you visit our website, our service and applications automatically record data and information from the computer system of the visiting computer.
These data are stored in our systems' log files. These data are not stored together with the user's other personal data.
 
The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website's functionality. The data also help us optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
 
The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the instance that data are stored in log files, this is the case after a year at the latest. Storage above and beyond this period is possible. In this case, the users' IP addresses are deleted or removed so they can no longer be allocated to the visiting client.
 
The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.
 
In order to evaluate the statistics of our website, we use the program AWStats. AWStats is a free web analysis software. This software is used to evaluate the log-files that Web servers generate based on the number of visitors’ queries. AWStats does not use any cookie files for the evaluation. The statistical analysis is carried out via the log-files that also contain IP addresses. These data are usually not assigned to a specific person. A merge of the collected data with other data sources is not performed rather the collected data is deleted after the statistical evaluation. This statistical evaluation takes place at the beginning of each year for the previous calendar year.
 

 
On the MPIfG's library portal (elibrary) we employ the web analytics tool Piwik for these purposes, which uses Cookies and JavaScript to collect information on your computer and automatically forwards it to us (pseudonymised user data). Storing and analysis of data takes place on a central Piwik server, which is operated by the Max Planck Society. Of course, you may object to the collection of data. Objecting is very simple, it only takes one click. Further information on which data is collected and on your options to object is available in our Data Collection Declaration.
 
Also, the integration of external services such as Google Maps for route maps or Vimeo is always undertaken in a considerate manner and with the aim of making your visit on our websites as pleasant as possible.
We must advise you, however, that your IP address and perhaps other data related to your person will be transmitted to the service provider concerned and may be stored or analyzed there.
 

C. Cookies

Our website utilizes a session cookie. Cookies are text files stored in the Internet browser or by the Internet browser on the user's computer system. If a user visits a website, a cookie can be stored on the user's operating system. This cookie contains a sequence of characters enabling the browser to be clearly identified when visiting the website again. We deploy cookies to make our website more user-friendly. Some elements of our website also technically require the identification of the visiting browser after a change of page. The following data are saved and transmitted in this cookie:

 
The legal basis for personal data processing while utilizing cookies is Article 6 (1) lit. f GDPR. The purpose of utilizing technically necessary cookies is to simplify the utilization of websites for users. Some of our website's functions cannot be offered without the utilization of cookies. For these, it is necessary that the browser can also be re-identified following a change of page. We require cookies for the following applications: User data gathered by technically necessary cookies are not utilized to prepare user profiles. Our justified interest in personal data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
 
Cookies are stored on the user's computer, which transmits them to our site. For this reason, you, as the user, also have full control over the utilization of cookies. You can deactivate or restrict the transmission of cookies through changing your Internet browser settings. Cookies that have already been saved can be deleted at any time. This can also occur automatically. If cookies for our website are deactivated, you may find not all of the website's functions can continue to be utilized in full.
 

D. G. Registration / Newsletter

On our websites, we offer users the possibility to register by providing personal information via an input mask/text form. Generally, we collect your e-mail address, last name and surname. We would also request your postal address in case the sending of some written documents is required. We will inform you about the precise processing of the data as part of the registration process in order to obtain your consent. In addition, the terms of the data privacy statement are pointed out during the registration process.
 
The legal basis for the processing of data after registration for the newsletter by the user is the user's consent pursuant to Article 6 (1) lit. a GDPR. The gathering of data serves to deliver the newsletter. The data are deleted as soon as they are no longer required for the purpose for which they were gathered. Accordingly, the user's email address is stored for as long as the newsletter subscription is active. The respective user can terminate the newsletter subscription at any time.
 

 

E. Rights of individuals affected

As an individual whose personal data are gathered as part of the aforementioned services, you have, in principle, the following rights, to the extent that no legal exceptions are applicable in individual cases:  
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